Discussion: Storing/archiving past club/association event orienteering maps--DOMA and World of O Maps

I'm looking for suggestions on how to store past event orienteering maps, at a club or association level.

Currently, our association does not collect past event maps nor have a collection of past events held on our maps.

How to clubs/assocaitions store past event maps?

The two ideas I have found are DOMA and World of O Maps.

Any other suggestions?

Any pros/cons to using DOMA or World of O Maps?

Thanks in advance for your input.

Do you use Livelox or RouteGadget already? I point people to Livelox if they're interested in seeing maps from past events. They're not there specifically for archival purposes but it serves that role pretty well.

Good point. Thanks.
I’ve used Livelox and RouteGadget the odd time when events encourage it.
I’ve also used them before course planning to get a sense of past course distances, etc. That’s one reason why we wish to establish a past courses collection.

We use the free whyjustrun.ca for our event calendar (see gvoc.whyjustrun.ca for an example). You can upload maps and previous courses, but the latter we tend to store privately on Google drive using their Google for nonprofits (free for Canadian npo via techsoup.ca).

Livelox is awesome but like uploading to someone else's routegadget or Doma servers, has some risk of it disappearing if they decide to discontinue it.

Since 2016 all courses for all events in Florida have been posted to Livelox. I hate it because as a result everyone going to the next event can look back over past courses at the same location. As the course setter I am continually having to invent new routings, find new control locations.
Oh for the good old days when the course maps would be relegated to a file folder stored in a rarely opened cabinet.

I would think as a course setter you'd want to make things different? I pretty much gave up setting on the map closest to me because I ran out of new ideas. If I'm setting in a new place I'd want to look at the courses from others, both for inspiration and to make sure I'm not creating something too similar to other recent events.

Routegadget is my personal favorite for looking at old maps and courses. I just find it easiest to use as far as moving the map around, being able to view the map blank or with any of the courses and with or without people's routes.

We needed Dropbox to archive other records, so also use it for maps. The Mapping Convenor controls access to the master OCAD files, which are then forwarded to course planners when an event is scheduled. After the event any map corrections are sent back to the Convenor. Planners can view an 'old course archive' in Dropbox as a source of ideas or to avoid areas/features of the map that were used fairly recently.

@TimMcL, thanks.
I'm familiar with wjr but not the map aspect. I found this example of a past event with uploaded maps.
https://gvoc.whyjustrun.ca/events/view/4939

I didn't know of the free Google Drive for nonprofits. That is great news.

@gordhum and @furlong47, I enjoy the challenge of making new interesting courses. Sometimes I avoid the area of old courses and seek out to find new interesting terrain to plan courses.

@simmo, so course planners must send their courses to the Mapping Convenor for the old course archive?

@simmo and others, What kind of course files are you archiving--PDF, OCAD, Orienteering specific course planning files such as Condes, Purple Pen, etc?

Another nice collection of o-maps here

The archive is mostly PDFs of courses. There are also Word documents of setter's/controller's comments which are useful for subsequent course planners.

For events in state forest/national parks and some local government areas we are obliged to send copies of courses to the land managers under their permit, so the setters return their Purple Pen file to the Mapping Convenor along with the updated OCAD file.