Note
The latest fun from OUSA:
When I started as Junior Team Administrator, it was made clear to me that all expenses for the summer trips should go through OUSA, so that it was tracked carefully. In other worlds, athletes (or, really, their parents) should pay OUSA for the travel expenses, and OUSA would pay the bills for accommodation, entry fees and the like.
Moreover, we were to collect the money in advance, and be conservative in the sense of erring on the side of collecting too much, not too little - and then issue refunds. The first year I managed the JWOC travel, for example, we issued large refunds after the summer because our fundraising went well, and we saw a lot of savings thanks to the hard work of our in-country contacts who got us things like free housing in Finland.
Again this year, OUSA collected more money up front than ended up being needed. Instead of just issuing the refund, as done in previous years, there was some talk of counting this as income earned by the juniors and issuing 1099s (and potentially affecting their NCAA eligibility). I assume that this is an error and that the refunds for overpayment of anticipated travel expenses will be issued in the usual way, but stuff like this takes time and energy to resolve, on the part of JTESC, and me (since I was the one managing the travel planning this year).