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Discussion: 2017 OUSA Annual General Meeting

in: Falls Classic - Letchworth State Park (Sep 16–17 - Castile, NY, US)

Sep 3, 2017 12:28 AM # 
kissy:
The 2017 OUSA Annual General Meeting will be held on Saturday, Sept. 16, at the Humphrey Nature Center in Letchworth State Park, Castile, NY. The AGM is being held in conjunction with the Falls Classic National Event hosted by Rochester Orienteering Club. The meeting will begin at 4:00 p.m., and club check-in will start at 3:00 p.m., also in the nature center.

The Saturday event of the Falls Classic will be held on the east side of the park, and the nature center is on the west side. If coming from the event, you will have to exit the park through Portageville and travel to the Castile entrance to re-enter the park. Unfortunately, we recently found out that anyone entering through the Castile entrance before 5:00 p.m. will have to pay the $10 park entrance fee. We are still trying to negotiate with the park, but they have so far said there will be no waiver for those attending the AGM.

A reminder that ROC is hosting a picnic at the event site with food that you can pre-order and purchase with your registration, and some games. So hang around after you are done running, have some food, play some games, and then come to the AGM.

The agenda for the AGM is listed below. As always, there are four Board members whose terms are over this year: Tom Strat, Charlie Bleau, Lee Todd, and Kris Beecroft. Tom and Charlie are not running for another term, and to date, we have only one other person running for the Board, Clare Durand.

Clare Durand

Clare has been unbelievably active, helping our sport on the board, as the driving force on the Rules Committee and many other things. Other accomplishments include:

Club leadership: Los Angeles Orienteering Club
Federation leadership: President (2007 – 2011) and Vice President/Competition
Led extensive rewrite and ongoing renovations to our competition rules
Leader in the United States Trail Orienteering community
Former delegation head at IOF Congress
Active foot orienteer

When there is an issue with sanctioning a meet, she chimes in and helps define the parameters. When there are rules-related issues going to the board, she is on top of them. She has guided the Trail-O team to the past two WTOC events and has worked to improve the rules of that sport. And again she is a past President of Orienteering USA.

AGM Agenda

i. Roll-call of delegates and members-at-large present and certification of the report by the Credentials Committee as to the number of votes and voting rights
ii. Approval of agenda
iii. Election of two certifiers of the minutes
iv. Review of the minutes of the previous Annual General Meeting and reports or any Federation Referendums since then
v. Treasurer’s report
vi. President’s report
vii. Election of the new Board of Director members. The slate of candidates is Kris Beecroft, Lee Todd, and Clare Durand.
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Sep 3, 2017 4:10 PM # 
fossil:
question: If there are only 3 candidates for 4 open board seats, what happens with the remaining seat? Does it sit vacant until next election? Does the board select/appoint someone to fill it?
Sep 4, 2017 11:22 PM # 
GJS:
Fossil. Consult the OUSA by-laws. www.orienteeringusa.org.
Sep 5, 2017 7:32 AM # 
GuyO:
...anyone entering through the Castile entrance before 5:00 p.m. will have to pay the $10 park entrance fee.

How about starting after 5pm?
Sep 5, 2017 3:48 PM # 
gordhun:
Why begrudge the park a measly 10 bucks? You'll probably spend $50 on gas getting to and from.
Orienteering does well when parks know they can count on us to pay our way (and clean up after).
Sep 7, 2017 12:53 AM # 
kissy:
I am very pleased to report that we have another candidate running for OUSA's Board of Directors -- Nathan Ohrwaschel. Here is his statement:

I have been orienteering as a member of DVOA for 10 years now, during which I have been both a competitor and an organizer within the orienteering community. I would like to join the OUSA Board to help grow and develop the sport of orienteering in the United States. I want to give back and contribute to the community of orienteers who have supported me and helped me with all the life changing experiences that orienteering has brought me. I also believe that my contributions to the Board will not only further the sport but also bring youth and creativity to OUSA.

I would like to see OUSA accomplish the following goals:

Expand youth programs across the United States. Every club has a different way of going about their youth program but there need to be proven methods applied to all clubs that will provide stability and results. I would like to be part of a group at OUSA that evaluates different approaches and communicates best practices to clubs.

Find young and new volunteers within the orienteering community. Encouragement and mentoring of new event directors and course setters is key to the future of quality events and courses. Our youth has the potential to change the landscape of orienteering with their creative course design. I was recruited to help design courses and direct events at DVOA, and would like to be part of an effort to encourage this kind of recruitment in all OUSA clubs.

Create an educational mapping program that is easy to learn and can be easily implemented within local clubs.

Develop the use of GIS as a tool to assist in the development of orienteering. The development of GIS data can then be analyzed and used as a marketing and planning tool. GIS can also be applied towards mapping, course setting, and event planning. The creation of GIS applications for the community could provide some strong benefits to our clubs. I studied GIS at college and work for Here Technologies developing a global digital road maps for navigational devices such as Garmin GPS units, and would like to contribute on the technology side to OUSA.
Sep 8, 2017 2:29 AM # 
kissy:
There are two more announcements for the AGM:

(1) Another candidate has stepped forward - Bill Jameson. Here is his candidate statement:

I have been orienteering since 1975, when I started in ROTC in college. I was a member of NEOC for a few years when I lived in Massachusetts and directed the first Trans-Atlantic Cup event there. Moved to northern NY in 1987 and I was a co-founder of the Empire Orienteering Club. I have directed some National events in both foot and ski Orienteering, and I was a member and the head of the US Orienteering Team for a few years. I ran in two World Cup races for the US in 1987. I moved to South Carolina last year, and am assisting their mapping efforts locally, and pushing them to do another National Event.

I want to continue to grow the sport in the US, by focusing on Scout, JROTC and ROTC units, so that people get started in the sport while they are young. I have worked with local Scout and JROTC units here in the Southeast, and am working on making a map of one large Scout camp.

I would also like to encourage the use of OCAD training and fieldwork training among clubs so that more maps can be developed and new clubs can get established.

I also have a strong interest in encouraging orienteering in the Army Reserve, National Guard and Active military units.
-----------------------

So, the current slate of candidates for the 4 open seats is:

Lee Todd
Kris Beecroft
Clare Durand
Nathan Ohrwaschel
Bill Jameson

(2) I have been working with the the Letchworth State Park manager about the entrance fee to attend the AGM, but he is unable to offer a waiver. So, for anyone who would like to be reimbursed for their entrance fee to attend the AGM, you may submit a check request, with your receipt, and OUSA will reimburse you. Just send the form to me (krisbeecroft@msn.com) and I will approve and forward to Robin. Sorry for the inconvenience.
Sep 8, 2017 6:05 PM # 
fossil:
Will there be candidate statements coming from the two incumbents?
Sep 8, 2017 6:45 PM # 
GuyO:
Is there a webpage(s), where all candidate statements can be found?
Sep 8, 2017 10:27 PM # 
JanetT:
I could certainly make one up for Clare, Nate, and Bill; and add Kris and Lee if they send me theirs...perhaps from when they ran originally.
Sep 9, 2017 12:14 AM # 
kissy:
I will be sending out a notice this weekend with all candidate statements together. We can also post it to the website.
Sep 10, 2017 2:08 AM # 
GuyO:
Could that notice please include the AGM agenda?
Sep 10, 2017 11:59 AM # 
JanetT:
Bylaws include the AGM agenda... Article VI, item 6.
https://orienteeringusa.org/bylaws
Sep 10, 2017 4:21 PM # 
GuyO:

...
6. The Agenda of the Annual General Meeting shall be determined by the President, in consultation with
the Board of Directors.
a. The agenda shall include, but not be limited to, the following items:
i. Roll-call of delegates and members-at-large present and certification of the report by the Credentials Committee as to the number of votes and voting rights.
ii. Approval of agenda.
iii. Election of two certifiers of the minutes.
iv. The minutes of the previous Annual General Meeting and reports or any Federation Referendums since then.
v. Report on the accounts: Treasurer’s report for the preceding year and report of the Auditor.
vi. Report of the president.
vii. Proposals from committees and Board of Directors, if any.
vii. Proposals from member clubs, if any.
ix. Election of the new Board of Director members.
b. The Agenda of the Annual General Meeting shall be published to members of the Federation at least
two weeks before the opening of the general meeting.
...
Sep 10, 2017 4:30 PM # 
GuyO:
So...

Are there any additional agenda items not listed in 6.a.i-ix; eg, Golden Service, President's, and Silva Awards?

Are there any proposals, per 6.a.vii-viii?
Sep 10, 2017 9:17 PM # 
kissy:
We will be awarding the Golden Service, President's and Silva Awards. There were no other proposals from member clubs, committees, or the Board of Directors.
Sep 11, 2017 12:48 AM # 
kissy:
The 2017 OUSA Annual General Meeting will be held on Saturday, Sept. 16, at the Humphrey Nature Center in Letchworth State Park, Castile, NY. The AGM is being held in conjunction with the Falls Classic National Event hosted by Rochester Orienteering Club. The meeting will begin at 4:00 p.m., and club check-in will start at 3:00 p.m., also in the nature center. A reminder that ROC is hosting a picnic at the event site with food that you can pre-order and purchase with your registration, and some games. So hang around after you are done running, have some food, play some games, and then come to the AGM.

As always, there are four Board members whose terms are ending this year: Tom Strat, Charlie Bleau, Lee Todd, and Kris Beecroft. There are five candidates running for these four seats, and their statements are included below. In addition, there will be an opportunity to ask questions of the candidates on Tuesday, Sept. 12 at 7:00 p.m. EDT. This will be via conference call and will last for one hour. If you have anything you would like to ask, please plan on joining this call. You can go to the URL listed below and use your computer for audio or call in on the optional dial in number and use your phone for audio.

Join the call: https://www.uberconference.com/krisbeecroft
Optional dial in number: 540-788-2990
No PIN needed

CANDIDATE STATEMENTS

Bill Jameson

I have been orienteering since 1975, when I started in ROTC in college. I was a member of NEOC for a few years when I lived in Massachusetts and directed the first Trans-Atlantic Cup event there. Moved to northern NY in 1987 and I was a co-founder of the Empire Orienteering Club. I have directed some National events in both foot and ski Orienteering, and I was a member and the head of the US Orienteering Team for a few years. I ran in two World Cup races for the US in 1987. I moved to South Carolina last year, and am assisting their mapping efforts locally, and pushing them to do another National Event.

I want to continue to grow the sport in the US, by focusing on Scout, JROTC and ROTC units, so that people get started in the sport while they are young. I have worked with local Scout and JROTC units here in the Southeast, and am working on making a map of one large Scout camp.

I would also like to encourage the use of OCAD training and fieldwork training among clubs so that more maps can be developed and new clubs can get established.

I also have a strong interest in encouraging orienteering in the Army Reserve, National Guard and Active military units.
--------------------------------
Clare Durand

Past and present accomplishments in orienteering include:

- Club leadership: Los Angeles Orienteering Club
- Federation leadership: President (2007 – 2011), Vice President/Competition, and Regional Representative
- Chair of rules committee and led extensive rewrite and ongoing renovations to OUSA competition rules
- Member of the National Trail Orienteering Team and Team ESC chair. Have represented OUSA at six different WTOCs
- Former delegation head at IOF Congress
- Active foot orienteer and current age class Middle and Long Champion
- OUSA Girl Scout Liaison

In my position as rules committee chair, I follow the work of the sanctioning committee and the board to answer rules related questions and offer advice related to the rules.

A few years ago I stepped down from the board to focus more time on my family, work, and other interests. Since then, I have retired and am much more strongly focused on orienteering, working for LAOC as permanent Event Director. At the local level I not only coordinate permits and events, but have mentored and trained course setters, run an annual training camp, and administer the local youth league. I have been asked to rejoin the OUSA board every year since I left, but waited until I knew that I was ready to give it the necessary level of commitment. I bring important institutional memory and experience to the board while continuing to strive for constant improvement in how we operate.
--------------------------------
Kris Beecroft

I am currently a member of the Board of Directors, originally elected in 2014. I was also elected President of OUSA by the Board of Directors in 2016. My primary goal for this past year was to ensure OUSA’s finances were clarified and brought under control so orienteering in the US could remain viable for many years. With the help of the Finance Committee; the VP of Finance, Pat Meehan; and other members of the Board, we successfully achieved this goal, although it meant having to eliminate the Executive Director position. As we enter this next year, if I am re-elected to the Board, I would like to concentrate on expanding the number of people who participate in orienteering in the US, primarily through encouraging more youth to join our sport. I would like to create a VP of Youth Development position which would tie together all of the youth-focused committees and activities that are happening today. This would enable OUSA to have one voice out to the various youth-focused groups: Scouts, Jr. ROTC, various orienteering leagues, adventure running-type programs just getting started, etc. And, often times, when attracting these youth to our sport, we also get their parents, coaches, and other supporters who volunteer at our events. I would also like to work on enhancing our marketing efforts, through both off-line and on-line activities.
--------------------------------
Lee Todd

I have been involved with Orienteering for many years in New England, Colorado, and now with the Quantico Orienteering Club for the past 28 years as a recreational competitor. My background in sports include former US Ski and Snowboard Nordic Program Director, US Ski and Snowboard Board of Directors member, former representative to the International Ski Federation (FIS), 25 years of sports programming and development for Special Olympics International, presently,member of the board of US Nordic Sports, and member and secretary for the USOC Multi-Sports Organization Committee, and board member of OUSA.

My focus as a Board member is to provide support for the overall expansion and development of the sport of Orienteering utilizing my life long work in sports management and my many years of governance involvement with both National and International Sports Governing Bodies and the US Olympic Committee.
Focus on links with US National Governing Bodies
Expand relationships with USOC
Increase relationships and athlete memberships with other US multi-sports organizations
--------------------------------
Nathan Ohrwaschel

I have been orienteering as a member of DVOA for 10 years now, during which I have been both a competitor and an organizer within the orienteering community. I would like to join the OUSA Board to help grow and develop the sport of orienteering in the United States. I want to give back and contribute to the community of orienteers who have supported me and helped me with all the life changing experiences that orienteering has brought me. I also believe that my contributions to the Board will not only further the sport but also bring youth and creativity to OUSA.
I would like to see OUSA accomplish the following goals:

1. Expand youth programs across the United States. Every club has a different way of going about their youth program but there need to be proven methods applied to all clubs that will provide stability and results. I would like to be part of a group at OUSA that evaluates different approaches and communicates best practices to clubs.

2. Find young and new volunteers within the orienteering community. Encouragement and mentoring of new event directors and course setters is key to the future of quality events and courses. Our youth has the potential to change the landscape of orienteering with their creative course design. I was recruited to help design courses and direct events at DVOA, and would like to be part of an effort to encourage this kind of recruitment in all OUSA clubs.

3. Create an educational mapping program that is easy to learn and can be easily implemented within local clubs.

4. Develop the use of GIS as a tool to assist in the development of orienteering. The development of GIS data can then be analyzed and used as a marketing and planning tool. GIS can also be applied towards mapping, course setting, and event planning. The creation of GIS applications for the community could provide some strong benefits to our clubs. I studied GIS at college and work for Here Technologies developing a global digital road maps for navigational devices such as Garmin GPS units, and would like to contribute on the technology side to OUSA.
Sep 12, 2017 6:20 PM # 
JanetT:
IMPORTANT NOTE:

There's been an update to the number of seats on the Board that will be up for election this year. Please see this link to read about the change, and also to review the Voting Guidelines and a Sample Ballot.

The Credentials Committee looks forward to seeing you at the AGM!

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